SUPPLEMENT NO. 2
DI C/C Cabinet 2/08
|
NCAA
Division I Policies
and Operating Procedures [As
of November 1, 2007] |
NCAA Division I
Policies and Operating Procedures
Table of Contents
1...... Cabinet Responsibilities .................................................................................................. 1
2...... Cabinet Organization ...................................................................................................... 2
3...... Agenda Development ..................................................................................................... 5
4...... Committee Appointment Policies and
Requirements ..................................................... 6
5...... Processing Committee
Recommendations ...................................................................... 15
6...... Establishment of Brackets/Field
Sizes ............................................................................ 16
7...... Establishment of Squad
Sizes/Official Traveling Parties ................................................. 18
8...... Working Principles for
Seeding/Pairing/Site Selection....................................................... 19
9...... Appeals of
10...... Liaison Assignments ....................................................................................................... 21
11...... Guidelines for Consideration of
Emergency/Noncontroversial Legislation
................... 22
Appendixes
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Roster of Cabinet Members |
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Roster of Subcommittee Members |
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Committees Appointed By and That
Report to the |
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Bracket/Format Subcommittee
Adjustments |
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Sports Sponsorship |
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Chronology of Bracket/Field Size
Expansion |
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Squad Sizes/Official Traveling Parties |
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Liaison Assignments |
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Meeting Schedule for Division I
Governance Entities |
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Chart of Division I Legislative
Process |
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Excerpted Legislation Governing
Division I Cabinets and Committees |
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Guidance
Regarding Meeting Minutes, Notes and E-Mail |
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Championships
Participation |
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Race
and Ethnicity Report for Championships Participation |
Division
I
Policies and Operating Procedures
1. Cabinet Responsibilities
The
Division I
a. Division I
National
b. Sports sciences
issues, including injury surveillance, drug education and drug testing.
c. Certification of
postseason football contests, college all-star football and basketball
contests, and exempted contests.
d. Personnel
limitations.
e. Playing and
practice seasons.
f.
Olympic sports issues.
g.
Student-athlete awards and
benefits.
The
cabinet meets three times annually (February, June and September). If
a cabinet member is unable to attend a cabinet meeting for a compelling reason,
a conference may appoint an alternate for that individual. Alternates may attend, participate fully
in and vote in any cabinet meeting or activity in which the regular member is
unable to participate, including cabinet subcommittee meetings (excluding
Administrative Committee meetings).
# # # # #
2. Cabinet Organization
Refer
to Appendix A (Roster of Cabinet Members) and Appendix B (Roster of
Subcommittee Members).
The
cabinet has established an Administrative Committee and several subcommittees
in order to allow the cabinet to make timely and efficient progress on issues
before it:
a. Administrative
Committee.
The
administrative committee consists of four members, including the chair of the
cabinet (who also serves as chair of the administrative committee) and one
member from each of the subdivisions of Division I.
The
administrative committee is authorized to:
* Act for the cabinet on routine and
noncontroversial matters (e.g., site recommendations) between cabinet meetings.
* Act for the cabinet on matters of an
emergency nature, particularly those related to the health and safety of
student-athletes.
* Organize and structure meeting agendas
subsequent to the submission of agenda items by cabinet members.
* Make interim appointments to committees
that report to the cabinet when necessary to facilitate a committee's work.
The
full cabinet will receive minutes or reports of Administrative Committee
actions as soon as possible.
b. Subcommittees. The following subcommittees have been
established to facilitate the cabinet’s work. The subcommittees are either
“standing” (i.e., established on a permanent basis and meeting
regularly to carry out an on-going charge) or “ad hoc” (i.e.,
established on a temporary basis to address a specific and short-term charge,
to be disbanded once the charge is completed).
(1) Postseason Football Licensing
Subcommittee -- 11 members. [Standing Subcommittee.]
Charge: To review applications for the licensing
of postseason football contests and to act on those applications for the
cabinet; to monitor criteria and make recommendations regarding legislation
related to the licensing of postseason football contests.
(2)
Playing and Practice Seasons
Subcommittee -- Eight members: Four from the Football Bowl Subdivision
(FBS) and two each from the Football Championship Subdivision (FCS) and Division
I. [Standing Subcommittee.]
Charge: To review and make recommendations to
the cabinet regarding issues involving personnel limitations and playing and
practice seasons. In addition, the
subcommittee will be responsible for recommending proposals to deregulate Bylaw
17.
(3) Certified Contests
Subcommittee -- Eight members:
Four from FBS and two each from FCS and Division I. [Standing
Subcommittee.]
Charge: To review applications for certification
of contests in sports other than football and basketball and make recommendations
to the cabinet; to monitor criteria and make recommendations regarding
legislation related to certified contests.
(4) Nominating
Subcommittee -- Eight members:
Four from FBS and two each from FCS and Division I. [Standing
Subcommittee.]
Charge: To review nominations for interim and
annual vacancies on committees that report to the cabinet, and to make
recommendations in this regard to the full cabinet. The subcommittee also will review the
size and composition of committees.
(5) Awards/Travel
Policies/Bylaw 16 Subcommittee – 10 members: Four from FBS and three each from FCS
and Division I. [Ad
Hoc Subcommittee.]
Charge: To review the squad sizes for and the
numbers and types of awards presented in NCAA championships; to review championships
(6) Bracket/Format
Subcommittee – 10 members (no specific subdivisional
requirements). [Standing
Subcommittee.]
Charge: To make recommendations to the full
cabinet on issues related to championships expansion, automatic qualification,
site selection, bracket assignment, championships formats, seeding and marketing.
(7) Misconduct Appeals
Subcommittee – Six members (no specific subdivisional
requirements). [Standing
Subcommittee.]
Charge: To hear appeals from individuals and
institutions on matters determined to be misconduct by the respective governing
sports committee.
The
full cabinet will receive all subcommittee agendas in advance of the
subcommittees' meetings to ensure that each cabinet member has an opportunity
to comment on issues being addressed by those groups. All subcommittee actions are subject to
review and final approval by the full cabinet.
# # # # #
3.
Agenda Development
a. Any cabinet
member or conference may submit an agenda item for a meeting. (Conferences not represented on the
cabinet may submit agenda items only with the knowledge of their conference
commissioner.) Agenda items should
be sent to the staff liaison at the NCAA national office. The staff will consult with the cabinet
member or conference to determine how best to handle the item and what supplementary
material should be provided, if any.
The item will be placed on the agenda, with the name of the member or
conference that submitted the item.
b. The staff will
send a request for agenda items to cabinet members approximately 10 weeks prior
to the meeting. Items must be
submitted eight weeks prior to the meeting. The agenda and supplements will be mailed
approximately three weeks prior to the meeting so as to be received at least 17
days prior to the meeting.
c. Coaches
associations should submit issues through the respective sports committees,
rather than directly to the cabinet.
d. Generally,
appearances before the cabinet are by invitation only and are limited to those
by chairs of the committees that report to the cabinet (i.e., excluding representatives
of entities outside the governance structure, such as coaches associations,
national governing bodies, etc.).
Exceptions may be made by the administrative committee on a case-by-case
basis.
# # # # #
4. Committee
Appointment Policies and Requirements
Refer
to Appendix C (Committees Appointed by and/or that report to the Cabinet).
The
cabinet makes appointments at the February meeting each year to fill vacancies
that will occur the following September.
In
addition, appointments to interim vacancies that occur throughout the year are
made at the cabinet’s summer and fall meetings, or by the administrative
committee of the cabinet between meetings if necessary to facilitate a
committee’s work.
a. Nominating
Subcommittee. The
b. Appointment
Policies. The cabinet uses the
following policies in making appointments to committees:
(1) Solicitation
Process.
(a) All changes in sports
committees’ regional alignments (for purposes of championships
administration) are to occur prior to the call for nominations for sports
committee vacancies, so that nominations can be solicited from the appropriate
region.
(b) Sports committees may,
as part of their September cabinet reports, include informational items
outlining beneficial qualifications or qualities the committees believe future
committee appointees should possess to aid the work of the committees.
(c) When nominees are
solicited for a sports committee position(s), the notice of the vacancy may
include a stated preference that the nominees be from a specific region for
that sport in order to obtain the appropriate geographic balance, if such
position is not legislatively earmarked for a particular region; however, the
notice may not include a stated preference that the nominees be from a particular
conference (e.g., nonautomatic- or
automatic-qualifying conference).
The notice may also include a stated preference for a coach or
administrator (as identified by the committee in its annual committee
composition review) if the position is not mandated by the legislated
requirements.
(d) Conferences should be
encouraged to nominate only one individual for a vacancy, or one coach and one
administrator if the position could be filled by either.
(e) Electronic vacancy
announcements will include a link to the committee member job description for
review by the prospective nominee prior to submitting nomination materials.
(f) A file of nominees for
committee service will be maintained in the national office for a one-year
period, and such nominees will be considered for any vacancy occurring on the
appropriate committees during that year.
(g) The cabinet will resolicit additional nominations when there are no eligible
and qualified individuals nominated prior to the deadline.
(2) Eligibility.
(a) An individual may not
serve on an NCAA sport or rules committee unless the individual’s
institution sponsors that sport on a varsity intercollegiate basis. Conference office personnel may not
serve on an NCAA sport or rules committee unless the conference sponsors the
sport.
(b) No more than one
individual from the same institution may serve on the same committee.
(c) No more than one
individual from the same conference may serve on the same committee unless
special circumstances warrant. [See
Policy No. 4-b-(3)-(c) for exceptions.]
(d) A cabinet member may not
serve on a sport or rules committee concurrent with his or her cabinet term.
(e) An individual may not
serve concurrently on more than one committee that has
championships-administration responsibilities; however, an individual may serve
concurrently on a committee with championships-administration responsibilities
and on a committee with only rules-making responsibility.
(f) Individuals currently
serving on sports committees are not eligible for consideration for appointment
to different sports committees unless their current term will expire prior to
the beginning of the new committee appointment.
(g) An individual serving
as a member of an NCAA sports committee who is from an institution belonging to
both the NCAA and the NAIA should not be involved in decisions regarding NCAA championships
if the institution declares its intention to participate in the NAIA
championship in the sport involved.
Therefore, such an individual on a sports committee without rules-making
responsibility will be replaced on the committee, and such an individual on a
sports committee with rules-making responsibility may continue to serve on the
committee for its rules function but will not be permitted to participate in discussion
or voting on championship issues.
(h) Individuals eligible
for reappointment (i.e., if they have served less than one-half of a term) will
not automatically be reappointed.
[NOTE: This policy is intended
to aid conference rotation and avoid situations that allow conference members
to hold committee slots for more than four years. [See Policy No.
4-b-(3)-(d).]
(3) Appointment
Considerations.
(a) Appropriate minority
and ethnic representation should be considered when making appointments to
committees.
(b) Consideration will be
given to appointing administrators to sports committees above and beyond the
percent required, if feasible for a particular sport.
(c) On a case-by-case
basis, the cabinet may consider appointing more than one individual from the
same conference to a sports committee when necessary to meet bylaw requirements
or when a committee administers both a men’s and women’s
championship.
(d) Consideration shall be given
to conference rotation (i.e., attempt to fill the vacancy with an individual
from a conference other than the one rotating off, or from a conference that
has not had representation on the committee recently.)
(e) An attempt will be made
to appoint individuals who have not served previously or recently on another
sports committee, so as to provide opportunities for “new”
individuals.
(f) For committee
appointment purposes, conference office personnel will be considered to be from
the region in which the conference office is located, unless all of the
institutions within the conference are located in the region other than the
region in which the conference office is located, in which case the conference
personnel will be considered to be from the region in which its institutions
are located.
(4) Appointment
Process.
(a) A one-page information
form has been developed on which each nominee for a committee provides
essentially the same information regarding position, experience, current or
past NCAA committee service, education and qualifications. Submission of other documentation, such
as resumes, is not requested, and such documents, if submitted, are not
provided to the cabinet. No nominee
will be considered by the cabinet unless the information form is submitted.
(b) Conference offices are
encouraged to ensure that nominees put forward for committee service have the
necessary expertise and familiarity with the sport and have a commitment to
fulfilling the committee service responsibilities.
(c) All nominations are to
be sent to the coordinator responsible for committee administration at the NCAA
national office, and not directly to the members of the cabinet.
(d) Committee or cabinet members are not permitte